July 22, 2024
Remote Online Notarization

Step-by-Step Guide to Remote Online Notarization: How It Works and What You Need to Know 

Remote Online Notarization

Notarization has become a part of day-to-day life. From students to legal professionals, everyone is utilizing notary services for one or another official documents related tasks. And with official permission to use Remote Online Notary (RON) services, it has become a more convenient option to do notarization for official documents. Therefore, it has become necessary to know all about Remote Online Notarization. To make the understanding easy, this blog has briefed all about its working and essential aspects. For quick comprehension, take a quick read.

Remote Online Notarization: It is the process when notarization is performed using the virtual method and utilizing audio-video conferencing technology. Robustly built platforms bring signers and public notaries both together to complete the procedure, which includes identity and document verification and digital signature.  

Take a quick brief on RON before considering the solution. In the first place it is important to check its legal permission in your state. As there are many states where it is lawfully allowed to follow the process.

Now this brings users to the most asked and Googled query of both signers and notaries. 

How does RON work? 

Typically, Remote Online Notarization (RON) works in a step-by-step process. This article has mentioned all of it in a short yet effective form to follow and get notarized documents without wasting hours. 

Identity Verification:  

The person seeking notarization must go through an identity verification process, usually involving the presentation of valid identification documents via video conference or through a secure online platform. 

Document Preparation:  

 The document requiring notarization is uploaded on the platform. This could be a contract, affidavit, power of attorney, or any other document that requires notarization. 

Online Notarization Session:  

The signer and the notary public connect through an online platform that supports audio and video communication. During the session, the signer signs the document while the notary public witnesses the signing. 

Notarial Act and Seal:  

The notary public performs the notarial act, which may involve verifying the signer’s identity, confirming their willingness to sign, and adding a signature to the document. 

Electronic Recordkeeping:  

A digital record of the notarization transaction is created, which includes the electronically signed document and any other relevant information about the notarization. 

The overview provides the outlines of general steps involved in a typical Remote Online Notarization (RON) process. However, it’s important to note that the specific procedures and requirements can vary depending on the jurisdiction and the platform or service being used for RON

Some Additional Points to Consider About RON: 

Legal Requirements:  

Different jurisdictions have varying laws and regulations regarding RON. It’s crucial to understand the specific rules and requirements in your area to ensure compliance. Some jurisdictions may require specific technology platforms, security measures, or notary qualifications for RON

Authorized Platforms:  

RON is typically conducted through specialized online platforms that facilitate secure audio-visual communication and document signing. These platforms often incorporate identity verification measures and provide a record of the notarization session. It’s important to use authorized platforms that comply with legal standards. 

Security and Authentication:  

RON relies on robust security measures to ensure the integrity of the notarization process. This includes robust identity verification procedures to confirm the identities of the signers and prevent impersonation. Encryption and biometric verification are also vital to protect sensitive information. 

Document Types:  

RON can be used for various types of documents, including contracts, affidavits, deeds, and powers of attorney, among others. However, certain documents may have specific requirements or restrictions for notarization, so it’s important to understand the legal considerations for each document type. 

Remember, the availability and acceptance of RON can vary across different regions and countries. It’s always recommended to consult with a legal professional or a qualified notary public in your jurisdiction to ensure compliance with local laws and regulations when utilizing Remote Online Notarization

To make the process easy, trustworthy, and time-saving, eNotary On Call offers its robust platform which is built by professionals. We’re experts who understand the legal compliances and also the technical requirements to integrate the features to make the platform a reliable product. Connect for support and to begin your document notarization process without any hesitation. 

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