by The ease with which you can notarize your documents online has become one of the most convenient innovations of recent years, especially in this highly digital world. An online notary lets you complete the whole process from a laptop or a phone, so you don’t have to worry about driving to an office, booking appointments, or waiting in long queues.
Small mistakes while choosing an online notary can lead to delays and rejections. Choosing the right online notary service can be a little challenging, as there are many platforms out there. You want absolute security and professionalism from an online notary who will complete your paperwork, so choosing the right one becomes essential.
To keep your online notarization experience fast and stress-free, here are the top 10 mistakes to avoid while choosing an online notary.
1. Ignoring the Notary’s State Authorization
State law must allow an online notary to carry out remote notarizations. This is a crucial aspect, as without the state’s approval, your document may not be deemed legally valid. So, before opting for any online notary services, remember to check whether the notary is licensed to perform online notary services in your state or not.
For example, if you’re in New York City, then the online notary must be registered under New York’s Remote Online Notarization (RON) laws.
2. Overlooking Identity Verification Procedures
A licensed online notary platform will always verify your documents beforehand, using government-issued ID and multi-factor authentication to protect both parties from fraud and impersonation.
So, you would want to avoid a platform that skips or simplifies the verification. Only proper verification can ensure that your notarized document is held in court for official purposes.
3. Choosing based on Price alone
Lower costs do sound great, but going for the absolute cheapest option without proper scrutiny can end up costing you more later. A lot of platforms advertise online notaries $10, but later start charging additional fees for video sessions or document downloads.
It’s crucial to choose value over cost. Reliable platforms like eNotary On Call offer transparent pricing without any surprise charges.
4. Not checking platform security
When you are looking to select an online notary to have your documents signed, security should be your top priority. Your paperwork includes affidavits and contracts, which are very sensitive, so the online notary must use encryption and secure servers to protect those documents.
If any platform is asking you to send files via email or upload them to an unsecure link, you should definitely avoid that because your information needs better protection.
5. Forgetting about Audio-Video recording
Online sessions of a licensed online notarization will always be recorded and saved for legal references. If your notarization is ever in question, you can always use that record to justify your claim. If the platform doesn’t mention audio or video recording, ask twice and make sure your online notarization process does include this safeguard.
6. Ignoring Customer Support availability
You may face various technical issues while completing the notarization process, such as your webcam not connecting or being unable to upload multiple files. For all this, there needs to be a reliable customer support team on whom you can trust.
It would be best for you to look for platforms that support 24/7 chat support to solve all your queries. eNotary On Call provides round-the-clock support to make sure you receive your notarized documents without any difficulties.
7. Not confirming the type of document supported
Not every notary handles all types of documents. A few handle only affidavits or financial forms, while others handle real estate and legal paperwork. Before booking the notarization, check whether they handle your specific document type or not. The last thing you need is to go through the entire process only to find out they do not even support your document type.
8. Using Non-compliant or Outdated platforms
Online notarization laws are updated periodically and vary by state. Some older platform notarizations may be deemed invalid if they do not meet the current compliance requirements. So, choosing a platform that meets all compliance requirements by the state and federal RON standards.
eNotaryonCall periodically updates its system to stay aligned with the latest notary laws.
9. Neglecting the User experience
Even if you manage to find a legal and secure platform, a complicated user interface can make the process very frustrating. You will waste a lot of your precious time if it is hard to upload your document, verify your ID, or get connected with a notary online.
Platforms like eNotary On Call focus on simplicity. Just upload, verify, and sign the document. It is very smooth and accessible on any device.
10. Not reading reviews or Testimonials
Marketing materials won’t reveal what customer reviews and feedback will. Before you go ahead with the process, go through the customer feedback once to understand the platform’s reputation.
Look for the consistent use of responsive support and security in those reviews. You will sure find plenty of satisfied customers vouching for a professional and secure online notary service.
How does eNotary on call help you avoid these mistakes?
There’s a reason why eNotary on call has become one of the most trusted online notarization platforms. It takes care of every complication a user faces while processing an online notarization request. Here’s what makes it stand out –
- Notaries available 24/7
- Advanced security with encryption and identity verification.
- Every notarization is legally recorded and archived safely.
- No tech skill needed, very user-friendly
- Starting at an online notary for $10 with no hidden costs.
- Legally recognized under U.S. remote notarization laws.
Conclusion
Online notarization has simply transformed the way we handle our important documents. It saves time and reduces stress, compared to traditional notaries. Avoiding the above mistakes will help you choose the right legal and secure online notary. And if you are looking for a trusted option, eNotary on Call is best in the business and meets all expectations.
From simple affidavits to complex contracts, you complete the whole process in minutes with a licensed professional anytime and anywhere. Always choose the smartest and safest option for your essential paperwork.
Frequently Asked Questions
1. Is it safe to use an Online Notary?
Yes, when you use a licensed online notary service, your data is secure by advanced encryption and compliance standards. These notaries are state-recognized and ensure that your documents remain legally binding and secure.
2. How much does an online notary cost?
Costs vary by platform and document type, but it starts at around $10 per document. It’s important to check exactly what you are paying and be wary of the hidden charges, if applicable.
3. What kind of documents can i notarize online?
You can use online notarization for most document types, including affidavits, powers of attorney, contracts, and business papers. eNotary on call supports a wide range of documents and ensures they meet every legal standard after notarization.
4. Can I access an online notary at any time of the day?
Yes, one of the biggest advantages of online notaries is their availability 24/7. You can get your documents notarized on a holiday, weekend, day, or night without an appointment.
