by In Michigan, business identity verification plays an important role to run the operation smoothly. It is necessary for businesses because it is responsible to carryout the trade and bank transactions, perform vendor registration and much more. Henceforth, a quick solution is imperative to perform and complete ID verification. Online notarization is one of the best possible solutions to perform the identity check. Unlike the traditional notary it is allowing businesses to notarize the document necessary for smooth operation from their office space. Henceforth, remote notary services in Michigan is offering a fast and secure solution helping businesses to streamline transactions and trade operations.
Before, making decision, choosing remote online notarization from official notary it is necessary to understand the importance of business ID verification. It will help in understanding the type of document(s) needed for verification, and also for online document notarization.
Why Identity Verification Matters for Michigan Businesses
Verified businesses run smoothly in Michigan and face no legally consequences while doing trade transactions. The ID verification confirms that the status, ownership, or compliance is correct and rightly followed. Henceforth, the business is protected from all suspicious and fraud activity. It helps in business transactions carefree and builds a trusted relationship among vendors.
However, before going for the online notarization for important documents related to business ID verification comes the most thought and asked question.
In what case does a business need to undergo through the verification?
Common Scenarios Requiring Business Identity Verification
- LLC Formation – When expanding, businesses often register as an LLC to gain liability protection, tax flexibility, and simplified operations.
- EIN Application – An Employer Identification Number is needed for tax reporting, hiring employees, and opening financial accounts.
- Tax Filing – Accurate identity verification ensures proper tax documentation and compliance with federal and state regulations.
- Account Opening – Banks require verified business identity before opening checking accounts, savings accounts, or issuing credit.
The growing request for document notarization in Michigan has pushed states to introduce the RON law. The digital and remote-friendly notarization while following compliances is allowed to be conducted by official notaries. Though they have to keep some important factors in mind such as information regarding remote notary services, how it is different from traditional notary.How much is it safe to upload documents for notarization. Therefore, all these are mentioned in brief to clear confusion.
What Are Remote Notary Services?
Remote notary services allow to upload document(s) and perform identity check while performing notarization without need of in-person visit. The traditional notarization demands a person to be present in the office which demands pre scheduling. Sometimes, it interrupts with business work. As virtual notarization allows flexibility of location and time but it requires a platform which comply to all government regulations. The reason behind this is to avoid any fraud and identity theft. Therefore RON platforms in michigan should follow the requirements of secure audio-video technology, identity verification tools such as KBA verification, e-signature and saving process for future access.
Henceforth, online notaries providing their virtual notary service are utilzing trusted platforms such as eNotary On Call for signing documents virtually. Below is mentioned a short history on online notarization laws and requirement to make businesses or individuals confidents about choosing digital notarization.
Online Notarization Laws in Michigan
In Michigan, online notarization is also recognized as electronic notarization. There is a Michigan Law on Notarial Acts, which became law after the signing of the bill on June 26, 2018. To check the details, refer to House Bill 5811. However, there are a few requirements and procedures.
These are as follows:
Lastly, all of this is possible through a platform that complies with government regulations, ensuring proper notarization for businesses and legal documents.
How to Verify Business Identity Using Remote Notary Services (Step-by-Step Guide)
Verifying your business identity doesn’t have to be a hassle. With remote notary services, the process is quick, secure, and easy to follow. Here’s a simple step-by-step guide to help you through it:
1. Choose a Michigan-Approved Remote Notary Platform
Start by picking a trusted platform that’s approved in Michigan—like eNotary On Call. You’ll create an account using your business details, such as your address, official email, and ID. This helps build trust and ensures everything is legally sound.
2. Upload the Business Documents That Need Notarizing
Have your documents ready on your device so you can upload them in just a few clicks. This might include your business license, LLC paperwork, or any form that needs identity verification.
3. Verify Your Identity Securely
The platform will guide you through a secure identity check. This usually includes scanning a valid ID and answering a few quick verification questions (known as KBA—Knowledge-Based Authentication). It’s fast and designed to protect your business.
4. Meet the Notary Over a Video Call
Next, you’ll join a live video session with a commissioned notary. They’ll confirm your identity and review your documents in real time—just like an in-person appointment, but from the comfort of your home or office.
5. Get Your Documents Notarized and Delivered
Once everything checks out, the notary adds a digital signature and seal. You’ll get your notarized documents right away, along with a secure audit trail you can refer to anytime in the future.
Benefits of Remote Notary Services for Michigan Businesses
- Saves time—no in-person meetings
With online notarization, there’s no need to travel or rearrange your day for an in-person appointment. You can take care of important documents without stepping away from your business. It’s quick, convenient, and keeps things moving.
- Enables statewide & national operations
Whether you’re at the office, working remotely, or on the go, you can complete notarizations without being tied to a specific place. This makes it easier to run and grow your business without logistical delays.
- Legally compliant, audit-ready records
Every notarized document includes a digital seal and a full audit trail. That means you’re covered for legal and compliance checks—plus, everything is neatly stored and easy to access when you need it.
- Enhances client/vendor trust
Even if you’re not face to face, remote notary services use secure tools to verify identity—like ID checks and knowledge-based questions. This gives your clients and partners confidence that everything’s handled properly.
- Secure and fraud-resistant identity proofing
With built-in security features and encrypted identity verification, remote notarization helps protect your business from fraud. It’s a safe, modern way to handle sensitive paperwork.
Final Thoughts
Remote notary services offer a fast, secure, and legally valid way for Michigan businesses to verify identity and complete important transactions. By embracing digital notarization, businesses save time, reduce risk, and stay compliant.
Try eNotary On Call today and simplify your business notarization process—wherever you are.
