by When it comes to affidavits, there’s no room for error.
An affidavit is not simply a signed statement. It is a legally binding statement that can significantly impact court proceedings, real estate transactions, and formal business dealings. With the boom in Remote Online Notarization, getting affidavit notarization has never been easier. However, it will not necessarily be error-free.
Unfortunately, many people still make common errors when using an online notary to notarize their affidavit, which can lead to a delay or rejection.
In this blog, we will explore the common mistakes people make that result in rejected online affidavit notarization and provide some tips to avoid such errors. Whether you are a first-time user of RON or an attorney with affidavits to notarize, this blog can help.
Affidavit Notarizations Quick Overview!
Before we dive into the common mistakes, let’s first clarify what an affidavit notarization entails.
An affidavit is a sworn statement of facts signed by a person (the affiant) and notarized by a duly qualified notary public.
Notarization is meant to verify the affiant’s identity, signing the document, and attesting that the affiant willfully signed it. Remote online notarization is done virtually, but it is still verified through remote secure video, where you notarize the transaction.
Why Are Online Affidavit Notarizations Important?
As many individuals turn to online notarization services for assistance, questions surround whether remote online notarization is as legitimate as in-person notarization.
The answer is yes, RON is no less legal or binding if appropriately executed. However, mistakes while completing online affidavit notarizations can lead to rejections for invalid affidavits.
Top Mistakes That Lead to Rejected Affidavit Notarizations!
Here’s what often goes wrong:
1. Signing Before Connecting with the Notary
This is one of the most common mistakes when conducting an affidavit notarization online. The notary must simultaneously witness the signing of the affidavit, which means you cannot sign it until you start the session.
If you sign the affidavit before the session begins, the notarization will be invalid, and the affidavit may be rejected.
Key Takeaway – Always wait for the notary to join the session before signing the document.
2. Uploading Unsigned or Incorrect Versions of the Affidavit
Another common mistake is uploading the wrong affidavit version (updated, unsigned, or incomplete). Remember that a notary cannot notarize an affidavit if your uploaded version is incorrect.
Key Takeaway – Before your session begins, double-check that you are uploading the correct, unsigned version of the document.
3. Not Verifying Identity Properly
Verification of identity is essential when utilizing RON. The notary cannot proceed if the ID is expired, unclear, or does not match the ID. This is often an obstacle for first-time users.
Key Takeaway: Ensure that your identification document is up-to-date, transparent, and matches the information on your affidavit.
4. Missing Witness Requirements
Some affidavits require additional witnesses in addition to the notary. If you do not arrange for a witness or do not include the witness in the session where the affidavit takes place, it may be rejected.
Key Takeaway: Confirm whether your affidavit requires witnesses and ensure they are available for the session.
5. Selecting the Wrong Affidavit Type
Not all affidavits are the same. From financial affidavits to domicile affidavits, selecting the wrong type for your situation can lead to confusion and rejection.
Key Takeaway – Ensure you understand the specific type of affidavit you need and confirm with the notary if unsure.
Want to know top types of affidavits you can notarize online? Click Here!
6. Poor Internet, Camera, or Audio Setup
A seamless online affidavit notarization session is ultimately dependent on technology. Your session will be less than successful if your internet connection is slow, your camera is faulty, or you’re not hearing the audio well.
Key Takeaway: For a seamless session, ensure a stable internet connection, a working camera, and clear audio.
How to Ensure a Smooth Online Affidavit Notarization?
Now that we’ve covered the common mistakes, let’s look at some actionable tips to ensure your online affidavit notarization goes smoothly:
1. Double-Check Your Document
Before the session begins, review your affidavit to ensure it’s the correct version and is appropriately formatted. Avoid signing it prematurely.
2. Understand the Affidavit Type You Need
Be sure to know what type of affidavit you are working with. If you are unsure, call your attorney or notary in advance to confirm.
3. Prepare Your Technology
Ensure your device (laptop, tablet, etc.) is charged, the camera and microphone work, and you are in a well-lit, quiet space. This will ensure that there are as few technical problems during the session as possible.
4. Verify Your ID
Ensure your identification is current, undamaged, and the same name as your affidavit. This will make the identification process go more smoothly.
5. Ask the Notary for Clarification
Don’t hesitate to ask the notary for clarification if you’re unsure about any part of the process or the document. They are there to help guide you.
Also read – Affidavits Notarized Online Legally Valid in Court?
How Does an eNotary On Call Help You Avoid Common Mistakes?
At eNotary On Call, we take the guesswork out of the remote notarization process.
Here’s how we ensure you avoid common mistakes during your online affidavit notarization:
1. Pre-Session Document Checks
Our team reviews your affidavit in advance to ensure it is correct, signed, and ready for notarization.
2. Real-Time Video Assistance
If you’re unsure about any aspect of your affidavit or the notarization process, our notaries provide real-time assistance during your session to guide you step by step.
3. Advanced Identity Verification
We use cutting-edge technology to verify your identity securely and efficiently, ensuring no errors in the process.
4. Trained Notaries for Every Situation
Our team of experienced online notaries is well-versed in all types of affidavits and legal requirements, ensuring your affidavit is notarized correctly the first time.
Conclusion
Online affidavit notarization is a fantastic resource for individuals, firms, and attorneys looking for a fast, convenient, and secure option for notarizing essential documents.
You can take control of your notarization needs without stress or fear by avoiding the above mistakes and using a well-known and trusted online notarization service like eNotary On Call.
Are you ready to get your affidavit notarized online?
Book your appointment with eNotary On Call to get started, and you’ll be well on your way to notarizing your affidavit without hassle.
