by Real estate deals are among the most economically essential transactions in a person’s lifetime. With such high stakes, legal accuracy and trust become crucial, and affidavits and notarization play a significant role. Whether you are finalizing a sale, claiming inherited property, or simply Affidavit of Identity, the title affidavit, the successor’s affidavit, and documents such as the affidavit of identity are unavoidable.
However, here’s the catch: these documents only carry legal weight if they are properly notarized. If you’re in the real estate world, missing this step could delay or completely derail a deal.
In this blog, we’ll walk you through everything from understanding affidavit notarization services to notarizing them correctly. Additionally, we’ll show how eNotary On Call can streamline the process with secure remote online notarization.
Types of Affidavits in Real Estate!
Following are some:
#1. Affidavit of Title
An Affidavit of Title is a sworn statement provided by the seller in a real estate transaction. It confirms that the seller owns the property, that there are no known liens, and that no other claims exist that could affect the sale. It’s a legal safety net that ensures the buyer is purchasing a clear title.
Importance of Notarizing the Affidavit in Real Estate
- Required before closing to validate authenticity
- Prevents legal or financial disputes
- Ensures the seller discloses issues like liens or disputes
- Key to a smooth and secure property transfer
Incorporating this affidavit in your deal builds transparency and protects all parties involved. When combined with a Real Estate Notary, this document becomes a bulletproof part of your transaction.
#2. Affidavit of Heirship
The Affidavit of Heirship is crucial when a property owner dies without a will. It’s a legal way to establish rightful heirs and transfer ownership of the deceased’s property.
The affidavit is signed by someone familiar with the deceased’s family and life circumstances (usually not a direct heir), and it must be notarized to be legally valid.
Why Notarizing an Affidavit of Heirship Matters?
- Simplifies Property Transfers – Can replace lengthy probate in real estate deals
- Legally Binding Only if Notarized – Must be notarized by a certified Real Estate Notary to be valid
- Convenient Online Notarization – Top RON platforms like eNotary On Call let you notarize documents from anywhere—no office visit needed
This document is commonly used when heirs want to sell inherited property or clear title issues. It also serves as proof of ownership for utilities, tax records, and homeowners’ insurance claims.
#3. Affidavit of Identity
In real estate, name mismatches or identity verification issues can hold up closings and title transfers.
An Affidavit of Identity addresses this by officially confirming the signer’s identity and linking any name discrepancies to the correct individual.
Why Affidavit of Identity Must Be Notarized?
- Resolves Name Mismatches – Useful when names differ across documents (e.g., maiden vs. married name)
- Commonly Requested by
- Mortgage lenders
- Title companies
- Legal professionals
- Critical for Fraud Prevention – Verifies the signer’s true identity and ensures legal compliance
- Notarization Is Mandatory – Adds legal weight and protects against identity-related fraud.
The Role of Remote Online Notarization in Real Estate Affidavits
Why is notarization so critical in real estate?
Simple: it adds a layer of legal protection that can’t be substituted. A notarized affidavit ensures that the signer’s identity has been verified, the signing was done willingly, and the individual acknowledges the contents of the document.
Here are some core reasons notarization is essential:
- Prevents Fraud – With the rise in real estate scams, notarization acts as a frontline defense.
- Ensures Legal Validity – Courts and title companies require notarized documents to accept them as legal evidence.
- Strengthens Credibility – A notarized affidavit carries more weight in legal disputes and negotiations.
Especially when dealing with complex cases like property inheritance or title issues, notarizing your Affidavit of Title, Affidavit of Heirship, and Affidavit of Identity becomes a cornerstone of legitimacy.
You don’t want any loose ends when large sums and legal titles are at stake. That’s why real estate professionals, lawyers, and notaries stress the importance of the best remote online notarization services in all affidavit-related processes.
Moving ahead, let’s quickly discuss!
Step-by-Step Guide to Notarizing Real Estate Affidavits!
The following are some steps that you must consider while affidavit document notarization:
#1. Preparing the Affidavit
Before even calling a notary, you need to make sure the affidavit is complete and correct. That means:
- Gathering Accurate Information – Ensure you have all legal names, property details, and personal information that the affidavit requires.
- Drafting the Affidavit – You can either use a pre-formatted legal template or have an attorney draft one. Ensure it’s tailored to reflect your specific real estate situation.
- Double-Check Legal Requirements – Some states have specific language and format requirements for affidavits.
Proper preparation saves you from rejection, delays, or legal disputes later down the line.
#2. Finding a Qualified Real Estate Notary
Next, you need to notary who understands real estate documentation. Here’s what you can do:
- Utilize Online Platforms – Top RON platforms like eNotary On Call are ideal for those needing quick, legally accepted notarizations from the comfort of their own homes.
Having a notary familiar with real estate document notarization procedures makes the process faster and more secure.
#3. The Notarization Process
When you’re ready, here’s what typically happens:
- Present Valid ID – The notary must verify your identity using government-issued identification.
- Sign in the Presence of a Notary – Never sign before the session. Signing must be witnessed in person or via secure video calls for online notarizations.
- Notary Performs Duties – They will affix their seal, complete their journal, and provide a notarization certificate.
The document now carries the legal authority needed for it to be accepted in property transactions, court proceedings, or title companies.
Moving ahead, let’s discuss,
Common Mistakes to Avoid During Affidavit Notarization Online
Even a minor mistake when notarizing affidavits can cause major headaches. That’s why knowing what not to do is just as important as knowing what to do.
Here are some common challenges:
- Incomplete Information – Missing names, incorrect property addresses, or failure to list all heirs can make the affidavit legally useless.
- Pre-Signing the Document – Signing your affidavit before the notary session invalidates it. Always wait until you’re in front of the notary.
- Improper ID Documentation – The notary must verify your identity. Using expired or incorrect identification will halt the process.
- Unqualified Notary – Not all notaries specialize in real estate. Hiring one without experience in real estate notary work can lead to mistakes in the affidavit.
- Ignoring State Laws – Using a template that isn’t compliant with your state’s requirements can render the affidavit invalid.
And here’s one many forget: not using a secure platform for online notarization. Best RON platforms like eNotary On Call are encrypted and legally compliant, ensuring your documents are protected and valid in a court of law.
Also Read – Top mistakes to avoid during online affidavit notarization.
Benefits of Using Remote Online Notarization Services
Not so long ago, getting a document notarized meant taking time off work, scheduling appointments, and waiting in line at a notary office. Not anymore.
Remote online notarization services, such as eNotary On Call, are changing the game. Here’s how:
- 24/7 Human Support
- Legally Compliant
- Enhanced Security
- Convenience for Real Estate Professionals
- Eco-Friendly and Efficient
How eNotary On Call Facilitates Real Estate Affidavit Notarization?
At eNotary On Call, we understand the complexities of real estate transactions. That’s why our platform is tailored specifically to streamline the notarization of crucial documents, such as the Affidavit of Heirship, Affidavit of Title, and Affidavit of Identity.
By partnering with eNotary On Call, you eliminate the hassle, reduce the risks, and accelerate your real estate closing process. Whether you’re dealing with an inheritance, verifying your identity, or selling a property, we help you get it done legally, securely, and quickly.
You may also like – Types of affidavits you can notarize online using eNotary On Call.
Conclusion
A strong property listing and an eager buyer are not enough for success in the real estate market; legal precision is also necessary. Whether you’re preparing an Affidavit of Identity to prove your identity, an Affidavit of Title to confirm ownership, or an Affidavit of Heirship to assert inheritance, the secret to making them legally binding is to notarize them properly.
A vital precaution that ensures the transaction is lawful and protects all parties is notarizing these documents; it’s not merely a formality.
And you don’t need to do a lot of work to make it happen with the best RON platform like eNotary On Call. State-compliant procedures and knowledgeable notaries are available to safely and swiftly notarize affidavit documents online.
